The minutes of the board meeting are the official record of what took place at a board meeting. They are a legal record of the discussions and decisions taken, they increase the trust of stakeholders and are a source of support for corporate governance goals and ESG, and they help hold directors accountable.
The most important aspect of minutes of board meetings is the accuracy of notes. Even when opinions are expressed, the minutes should be impartial. To protect the board against legal liability, it’s vital to keep the minutes as neutral as possible.
It’s a good idea for time savings, to utilize a template for board minutes that has been approved by the board. You should strive to maintain consistency in the structure and language of your meetings. This will give you all the necessary information, such as who called the meeting and the quorum present, as https://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-porta well as the manner in which they were voted upon and any points of procedure or appeals, and the time the board convened and adjourned, are included.
Be sure to include any other documents included during the board meeting, such as presentations or reports. They can be included in the minutes of the board meeting in an appendix, or listed in an index at the end of the document dependent on the way the board would like to organize their board documents.